Implementing automation-based workflow management models is quicker and more cost-effective by adopting a BPM software platform as a service. To simplify matters, you no longer need to install a new component on your company systems, and as a result, you'll save even more money compared to a traditional on-premise solution. Having a cloud platform therefore offers several advantages: efficiency increases, operating costs are reduced, and workflows become faster and easier to manage.
BPM software: the disadvantages of a traditional approach
Business process management software allows you to optimize internal and external processes , making them simpler and faster: this is what happens by automating multiple phases, a condition normally made possible by applications based on artificial intelligence (AI), in particular machine learning and natural language processing models.
However, while we're more aware of the benefits of these solutions, it's also important to emphasize how useful it is to be able to use them without having to install software on your business systems or adapt existing hardware. This would, in fact, entail several disadvantages, including:
- the costs associated with in-house installation and configuration;
- the need for specialized IT personnel to handle implementation and maintenance, resulting in difficulties in finding the right people for the role and the right tools, and in preparing adequate budget items;
- the possible creation of ad hoc training courses for the operators who will work with the program;
- possible problems from a legal point of view, starting with data security.
The significant expense and time required for the preliminary phases are clear, as are the risks associated with regulatory compliance, security, and proper infrastructure management. If not properly managed, the latter can lead to malfunctions that impact business continuity and the company's reputation. All of this, including the most severe scenarios, can be avoided with an as-a-Service approach.
BPM software: how the Business Process as a Service model works
Implementing business process management models is much faster, safer, and more effective when using a platform as a Service. This way, IT architecture management will be the responsibility of the service provider : the company purchasing the service will be able to conveniently access the cloud platform and use its built-in business applications, designed specifically for the organization. Installation and configuration phases are completely bypassed, as the platform can be accessed via the web without any additional steps, allowing immediate operation.
Everything related to the platform's underlying structure will be the provider's responsibility—from cybersecurity, privacy, and ongoing maintenance to the prevention and rapid resolution of any issues that may arise.
The characteristics of a cloud architecture enable additional benefits, such as scalability: the structure easily adapts to the organization's new needs, as it can quickly handle even significant changes in roles, activities, tasks, and workflows. This also results incost and process optimization: the fee will be truly commensurate with the actual use of the platform.
Furthermore, the architecture's extreme flexibility allows for maximum customization of the business applications you intend to create, resulting in almost "tailor-made" solutions, tailored to your needs. Even better if the platform is no-code, meaning it allows for the creation of new applications without knowledge of programming languages. This way, it will be possible to redesign company workflows using the "language of business" without any particular technical knowledge and, above all, from a process perspective.
