From seventy to just seven days? This is the challenge of implementing a new document workflow, meaning rethinking a process in an innovative way, enabling digital services and, therefore, more streamlined operating procedures. Using traditional development technologies, it can take months to achieve an initial result. Leveraging the no-code Jamio Openwork , however, digital transformation is significantly faster and occurs in just a few days.
The no-code approach allows you to build applications without knowing programming languages . The platform guides users through the software to create a new document workflow for greater productivity and efficiency on the market, and is available even to those without technical skills . Here are the 7 steps to build a document workflow using a no-code platform.
1. Identify the need
The impetus for process renewal usually stems from a problem or the need to address a challenge . It could be a practical need, such as speeding up purchase order approval or implementing a work method that improves company productivity. Likewise, to be more efficient, it may be necessary to revamp a key process, such as how salespeople enter orders, offering, for example, the ability to manage orders directly from their mobile device while facing the customer.
2. Design the new document workflow
To ensure that a company implements a new document workflow, it's necessary to bring together specific professional figures : in addition to the CIO and possibly top management, it's essential to involve the heads of the business unit being worked on. Each stakeholder in the process will be able to explain what has been accomplished so far, any critical issues that have emerged, any delays or bottlenecks in the process, and how to best implement a new document workflow in the future.
3. Build the application
The Jamio no-code platform supports users throughout the entire process of building the multilayer that forms the basis of the new document workflow. The solution provides all the necessary elements, suggesting the steps to be taken without addressing any IT architecture issues. It makes it possible to easily model workflows and associate data and information behavior rules, ensuring the process is as seamless as possible and human intervention is minimized. Furthermore, Jamio offers numerous ready-made solutions that can be downloaded from GitHub.
4. Build a Proof of Concept (PoC)
Next, a Proof of Concept (PoC) is created to field test the service's functionality —for example, by a group of people involved in the process. This prototype is useful for verifying the feasibility of the workflow, allowing for an understanding of whether changes are necessary before launching the application within the company's IT ecosystem, which typically features multiple software packages.
5. Make the necessary additions
Once the service is ready for implementation within the organization, we proceed with the necessary integrations to ensure everything runs automatically. The Jamio platform integrates seamlessly with major databases and, more generally, with the most popular applications in the IT ecosystem. This way, all the data needed to run processes can be efficiently transferred into the system.
6. Implement the solution and train staff
Once the application has been refined to accommodate the various professional profiles that have accessed it, following a truly user-driven approach, it can finally be offered to all end users. This is followed by a training phase for staff, who will gradually adapt their working methods to accommodate the new document workflow.
7. Align the application based on the feedback received
After an initial testing phase and based on the feedback received, service managers may realize they need to adjust their approach in order to optimize the document workflow as much as possible . The application created with the no-code Jamio platform is easily modifiable and can be quickly refined: customization based on company needs is essential to achieving tangible benefits, as was the case with Messina Line's success story .
Throughout all phases of service development and maintenance, Jamio openwork's speed and ease of use lead to significant cost savings and increased productivity. Furthermore, the ability to modify the application without waiting for IT intervention helps organizations respond quickly to new needs —both internal and external—as well as to new regulations or market changes.
