From seventy to just seven days? This is the challenge on the time to implement a document workflow new, that is, revising a process in an innovative way by enabling digital services and, therefore, more streamlined operational procedures. Using traditional development technologies, it can take months to achieve an initial result. Leveraging the no-code platform Jamio Openwork, on the other hand, digital transformation is significantly faster and happens in a matter of days.
The no-code approach allows you to to build applications without knowledge of programming languages. The platform guides the user in using the software to create a new document workflow under the banner of greater productivity and effectiveness in the marketplace and is available even to those without technical skills. Here are the 7 steps to take to build a document workflow using a no-code platform.
1. Identify the need
The push for process renewal usually starts from a problem or the need to cope with a difficulty. This may be a practical need, such as speeding up the approval of a purchase order or implementing a work method that facilitates business productivity. Equally, to be more efficient, you may need to revamp an important process such as how salespeople enter orders by offering, for example, the ability to handle them directly from their mobile device in front of the customer.
2. Designing the new document workflow
For the company to implement a new document workflow, it is necessary to bring together specific professional figures: in addition to the CIO and possibly top management, it is essential to involve the heads of the business unit being worked on. Each actor in the process will be able to explain what has been done so far, what critical issues have arisen, delays or bottlenecks in processing, and how action should be taken in the future to best create a new document workflow.
3. Realize the application
The Jamio no-code platform supports the user throughout the application implementation journey multilayer, which underlies the new document flow. The solution provides all the necessary elements by suggesting the steps to be taken without facing any problem related to IT architecture. It becomes possible to model workflows with ease and associate rules for data and information behavior, so that the process is as smooth as possible and human intervention is minimized. In addition, Jamio offers lots of ready-made solutions that can be downloaded from GitHub.
4. Making a Proof of Concept (PoC)
Next, we move on to the creation of Proof of Concept (PoC) to field test the operation of the service - for example, by a group of people involved in the process. This is, in fact, a useful prototype to test the feasibility of the flow so as to understand if any changes are needed before the application is launched into the enterprise IT ecosystem, which is usually characterized by multiple software.
5. Make any necessary additions
When the service is ready to be implemented in the organization, the necessary integrations are made so that everything works automatically. The Jamio platform integrates seamlessly with major databases and, more generally, with the most popular applications in the IT ecosystem. In this way, it will be possible to effectively transfer into the system all the data useful for carrying out processes.
6. Implement the solution and train staff
Once the application has been refined in relation to the use of the various professional profiles that have accessed it in a true user-driven logic, it can finally be offered to all end users. Then follows a training phase for staff, who will have to gradually change the way they work under the new document workflow.
7. Align the application according to the feedback received
After an initial run-in phase and based on the feedback received, service managers may realize that they need to make adjustments in order to optimize the document workflow implemented as much as possible. The application created with the Jamio no-code platform is easily modified and can be refined quickly: customization to business needs is essential to achieve tangible benefits, as happened for the successful case of Messina Line.
Throughout the development and, subsequently, maintenance phases of the service, the speed and ease of use of Jamio openwork promote marked cost savings and increased productivity. In addition, the ability to modify the application without waiting for IT intervention helps the organization to respond in a timely manner to new requirements - whether internal or external-but also when new regulations or market changes come into effect.
